When should a supplier directory field be checked again?

A review date is useful only if someone knows what should prompt a new review. Entity, price, certificate and production fields age at different speeds.

What the primary source can establish

The U.S. International Trade Administration due diligence guide is the first-party reference for this guide. The guide separates country, company or partner, and purchasing risks and calls for continuing due diligence. It does not investigate or endorse any named supplier on Source Ledger. The steps below are our editorial method for making a buyer-facing field more precise.

A field-level check

Attach a trigger to each consequential field: registry status change, quote expiry, certificate date, product revision, ownership change or new delivery site. Assign an owner to revisit the original source when a trigger occurs.

Write down the exact field, the party that supplied the information, the original document or page, the date seen and the scope of the check. If a reviewer took an action, record that action rather than a general “verified” label. Reopen the source when the transaction or underlying document changes.

Where the inference stops

Do not claim that a profile remains verified between checks. A six-month calendar reminder can help, but an immediate contradiction should take priority over the schedule.

A missing answer is a question to resolve, not permission to substitute a guess. Separate a statement by the supplier from a public record and from a documented human review. No source in this article proves a quality ranking or an existing buyer relationship.

What to record before deciding

Show “last checked” with the field and keep a visible unresolved state when a trigger fires. Preserve prior wording as history rather than silently replacing it.

This entry describes how to evaluate evidence. It is not a dossier for a real company, an approval decision or a substitute for transaction-specific professional review.

Common question

Is one annual refresh enough for every supplier claim?

No. The right timing depends on the field, source volatility and consequence of being wrong.

Related guide

Continue with How to treat a potential Consolidated Screening List match for another field-level check.